Uganda Jobline ? Operations Manager

Job Title: Operations Manager

Reports to: Country Director, Uganda

Location: Roving Position (Kampala, Pader and Kaabong)

Salary: Grade 10 Step G 3,484,249

Job Purpose

Head WCUK operations related work i.e. Lead Human Resource?Management and Administration; and support Logistics work,?and ensure all operations are in line with relevant policies.

Main Responsibilities

Areas of responsibility include, but are not limited to, support or leading the following functions;

1. Human Resource function

• Coordinate national staff recruitment and selection process
• Maintain a thorough confidential filling system for employee records
• Carry out induction of new employees ? developing an induction manual for all staff per location
• Keep a calendar of staff contract expiry and renewal processes,
• Coordinate all staff performance reviews and update Field Director and line managers regularly
• Lead the implementation of the HR manual or Liaise with HQ HR Manager in the implementation of the Global HR Manual
• Support CD in overseeing the implementation of the internal regulations
• Monitor staff performance and attendance activities
• Provide information and assistance to CD, staff, and line managers on human resource and work related issues

2. Administration, IT, Security, Health and Safety

• Create a system that will enable secure storage and easy access to important organisational documentation
• Assists in managing and ensure smooth functioning of communications including access to telephones, satellite phones, Security Radio Communication and airtime
• Assist staff in completing all forms as required by policies and guidelines
• Maintain a regular repair and maintenance system for WCUK computers, printers and other IT equipments
• Maintain secure access to organisational computers, printers and internet.
• Develop a register to regularly back up of organisational data in all computers and monitor its implementation
• Ensure compliance of property with War Child UK?s security, health & safety guidelines
• Develop and ensure implementation of internal administration policies including office and vehicle use

3. Logistics

• Supervise management of vehicles (car and motorbike) and other assets
• Lead procurement processes in line with relevant policies
• Assist the Programme Manager in high level project logistics and administration
• Liaise with the relevant Government Ministries and departments for e.g. legal requirements of all expatriate staff such as visa renewal, work permits, NGO registration, insurance issues and tax exemption processes
• Maintain regularity updated and managed assets records and storage system
• Oversee proper management of the store by keeping up to date stores documentation and provide weekly stores reports to programmes and finance teams

4. Others

• Sign up to and operate in accordance with WC UK?s child protection policy & code of conduct.

5. ?Work relations

• He/She will work closely with Finance Manager, Programmes Manager and directly supervise Operations Office

If you are interested, please send your application to martha@warchild.org.uk as follows; 2page cover letter

-this must explain how you meet the 4 major work areas in the JD above; 3 Page CV outlining your past work experience, Achievements and Salary History

Please note that applicants who do not?follow?the outlined process above will not be considered.

Deadline: 19th November 2012.

Source: http://ugandajobline.com/job/operations-manager-4/?utm_source=rss&utm_medium=rss&utm_campaign=operations-manager-4

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